Longparish Parish Council

Grant Awarding Policy

 

Introduction to Policy

 

A grant is any payment made by the Council to be used by an organisation for a specific purpose that will benefit the Parish, or residents of the Parish, and which is not directly controlled or administered by the Council.  The Council awards grants, at its discretion, to Parish organisations which can demonstrate a clear need for financial support to benefit the Parish by

  • Providing a service,
  • Enhancing the quality of life,
  • Improving recreation and/or sports,
  • Improving the environment, or
  • Promoting the Parish of Longparish in a positive way

Grant Application Process

  1. Applicants will be required to complete an application form (see Appendix).  All questions on the application form should be answered in full, and any supporting documentation should be attached.
  2. All completed applications should be sent to the Parish Clerk at the address shown on the Application Form.  The Clerk will collate all the necessary information from the Applicant ready for presentation and discussion at the appropriate Council meeting.
  3. In addition to the Application Form, Applicants will be required to provide the following supporting information:
  • A copy of their written constitution or details of their aims and purpose
  • A copy of the previous year’s accounts or a detailed budget and business plan.
  1. Completed Applications of more than £100 must be lodged with the Clerk by 30 November of the financial year prior to the funds being required in order that budget provision can be considered.
  2. The Council will make the decision on which grants to award.  All Applicants will be contacted following the Council’s decision.

Conditions of Funding

  1. The organisation must be either non-profit or charitable.  Applications will not be considered from private organisations operated as a business to make a profit or surplus.
  2. Grants will not be made to projects that discriminate on any grounds.
  3. Grants will not be made to individuals.
  4. Grants will not be made retrospectively.
  5. Applications will not normally be considered from national organisations or local groups with access to funds from national “umbrella” or “Parent” organisations, unless funds are not available from their national bodies, or the funds available are inadequate for a specified project.
  6. An organisation should have a bank account in its own name with two authorised representatives required to authorise each payment.
  7. The administration of and accounting for any grant shall be the responsibility of the recipient.  All awards must be properly accounted for and evidence of expenditure should be supplied to the Council upon request.
  8. Only one application for a grant will be considered from each organisation in any one financial year.
  9. A new application is required for each year.
  10. Each application will be assessed on its own merits.
  11. The Council may make the award of any grant or subsidy subject to such additional conditions and requirements as it considers appropriate.
  12. The Council reserves the right to refuse any grant application which it considers to be inappropriate or against the objectives of the Council.
  13. Any grant must only be used for the purpose for which it was awarded unless the written approval of the Council has been obtained for a change in use of the grant monies, and that any unspent portion of the grant must be returned to the Council by the end of the financial year in which it was awarded.
  14. Nothing contained herein shall prevent the Council from exercising, at any time, its existing duty or power in respect of providing financial assistance or grants to local or national organisations under the provisions of the Local Government Act 1972, section 137.

Longparish Parish Council

APPLICATION FOR A GRANT

Before completing this application, please read the Council’s Grant Awarding Policy. 

Name of organisation making the application

Contact name

Contact Address

Day-time telephone number

Please explain briefly the function of the organisation:

What age groups are catered for by the organisation?

Total membership:

Amount of Grant applied for:

Payee for Grant cheque:

Please explain briefly what the grant is for, and who will benefit from it.  Please state the proportion or number of beneficiaries living in the electoral area:

How does the organisation raise funds ordinarily?  Please give details of subscriptions, fund-raising, donations etc.

Registered Charity No (if applicable)

Signature:

Position within organisation:

Date:

Supporting documents attached:

Please return the completed Application Form and supporting documentation to:

Sally Lawman

Parish Clerk

Longparish Parish Council

Ladybird Cottage

Stoke

Andover

Hampshire SP11 0ND

If you have any questions, please contact the Clerk on 01264 738716 or email This email address is being protected from spambots. You need JavaScript enabled to view it.